Welcome to the free Conference Server of Freifunk Munich

This page explains the usage and gives some background information about the Freifunk Munich Conference Server https://meet.ffmuc.net.

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If there is no conference room for your conference yet, you have to create a new one. To do this, think of a room name and enter it in the field on the home page. The room name should be at least 10 characters long and folow the advise below:

Useful room names have a relation to the group / conference / team AND a random component of at least 6 characters (e.g. „TEAMNAME-HT4jsna3“)
Why so complicated? Because then users who do not belong to your group cannot simply guess your room name. They might be able to guess what your team's name is, but they won't know the second (random) part.
You can also assign a password. More on this below.

Attention: A room only exists as long as the last participant is in the room. After that, the room (and room name) is deleted in the system. Is this a problem? NO because: you came up with a unique room name in the first place that nobody can come up with and that you can use again and again. But formally speaking you cannot „reserve“ a room name for ever by creating a room and setting a password.

Either enter the name of the room (= the conference) you want to enter in the field on the start page OR or enter the web address of the room directly in the address bar of the browser https://meet.ffmuc.net/XXXXXXXX . XXXXXXXX stands for the name of the room / conference.

The first user in a room is automatically the moderator of the room. Once they leave the moderater role is passed on to the second person joining the room and so on.

When you enter a conference room, you always see the person who is speaking (i.e. the microphone is recording something), in large / full window mode. If you are the first person in the room, you see yourself (now is a good opportunity to check your hair). By clicking on the symbol with the four squares at the bottom right you can switch to a view that shows all participants in arranged tiles. Clicking again brings the automatic speaker view back.

At the bottom, middle of the conference window are the three main buttons. Microphone, on-hook and camera. Clicking on the red handset ends your participation in the conference. The „Microphone“ button (left) switches your own microphone on and off, the „Camera“ button (right) switches your own camera on and off. The symbols are crossed out when switched off. They are filled in white when active.

At the bottom of the conference window to the left are the three buttons for   - Screen sharing (not seen on all browsers and computers)   - the hand symbol for lifting hands in moderated conferences and   - the speech bubble symbol to open / close the text chat.

With screen sharing, you can show your own screen and thus show presentations, documents or photos to all other conference participants. Depending on the computer, various security prompts and warnings may appear before the screen is broadcasted to the conference. Screen sharing may not work on every computer.

In the bottom right corner:   - the button for switching speaker mode and tile view (the four squares)   - the info window and   - the configuration menu (the three dots).

The moderator (i.e. the person who first entered the room) can assign a password for the room in the info window (i symbol at the bottom right). If a password is set, only users who know the password for the room can enter the conference room.

Attention: Password protection is only valid as long as the conference is running. Password protection can not be used to secure a particularly nice room name. If the last participant leaves the room, the name is released again for everyone (!). See above.

Set Password:
In the info window, first click on „Add Password“ and then enter a password of your choice behind the word „Password“ and press Enter. As you type, „Add Password“ changes to „Cancel Password“, click there if you don't want to assign a password. Complete the entry of the password with Return. Then the lettering „Add Password“ changes to „Remove Password“. After the lettering changed, the password is set and you can click the i symbol again to close the info window.
Delete password:
Click „Remove Password“ in the info window.

For a successful video / audio conference, all participants should observe the following rules, especially if there are many participants in a room:

• Use a headset. It doesn't even have to have a microphone if one is built into the computer. The spatial separation of microphone (then in the computer or near the mouth) and loudspeaker (in the ear) helps to avoid echoes.
• Everyone turns off their own microphone (mute) as long as they don't say anything. This prevents echoes and also avoids that the whole conference round hears the washing machine rattling in the background)
• If it is not just a nice chat conference / evening round, you should appoint a moderator who will lead the meeting and also accept the hand signals to speak.
• If you want to say something, raise your hand (click on the hand symbol), the moderator picks up the hand signal

Click on the question to see the answer!
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Freifunk München together with Freie Netze München e.V.
Twitter: @FreifunkMUC
see also FFMUC Contact Page

Freifunk München FAQ

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